Thank you for voting.
Voting is now closed
Thank you for voting in the proposed merger between Gulf & Fraser and Interior Savings. Voting is now closed. We will share results once the final count is complete.
Get the facts and make an informed decision when you vote
Gulf & Fraser
Personal members (individuals)
Each individual member who meets the following requirements is entitled to one vote:
- The person is a member in accordance with the Rules of Gulf & Fraser as of August 31, 2023.
- The member is 19 years of age or older.
- The member owns at least five Class “A” Membership Equity Shares. If Class “A” Membership Equity Shares are jointly held, only the first person named on the account is entitled to vote.
Business members
Business members include organizations, partnerships, incorporated companies, incorporated associations, societies, and unincorporated associations. Each business member who meets the following requirements is entitled to one vote:
- The business member is a member in accordance with the Rules of Gulf & Fraser as of August 31, 2023.
- The business member must own at least five Class “A” Membership Equity Shares.
- The business member’s vote is cast by an authorized representative who may be a credit union member or non-member and who is 19 years of age or older
Personal members
Personal members will vote online through a secure website hosted by the Credit Union Executives Society (CUES).
- During the voting period described above, login to vote at https://eballot.app/gulfandfraser/login.cfm
- Follow the prompts to submit your vote
Personal members may request a mail ballot by contacting our Member Hub at 604-419-8888 prior to Wednesday, October 25, 2023. In order for a mail ballot to be counted, it must be received by Gulf & Fraser before 4:30pm PT on Monday, November 6, 2023 by following the instructions on the ballot. Postage has been pre-paid if mailed in Canada.
Business members
Business members are required to vote by mail-in paper ballot. A pre-paid mail-in paper ballot was included with the Guide that was mailed to members. Please follow the instructions on the ballot, which must be received by Gulf & Fraser no later than 4:30pm PT on Monday, November 6, 2023 in order to be counted.
Voter confidentiality
Voter information will be used exclusively by the returning officer appointed by Gulf & Fraser to administer the vote. Voter information will not be used for any other purpose or distributed to any other parties. The returning officer will not disclose any personal information about any voter without the voter’s prior consent, unless the returning officer has a good faith belief that such disclosure is necessary to comply with legal process or other legal requirements of any court, governmental authority or agency, to protect or defend rights, interests or property of the returning officer.
All ballots are to be received, authenticated and tallied by the returning officer. Gulf & Fraser has appointed KPMG LLP to serve as returning officer to oversee the process and tabulation of votes on the Gulf & Fraser special resolution.
Results
Results of the vote will be shared on the merger website at www.togetherwearebetter.ca and in-branch following receipt of the results from the returning officer.
Interior Savings
To be eligible to vote on the special resolution, a member must:
- be nineteen (19) years or older; and
- be a member in good standing in accordance with the Rules of Interior Savings as of September 10, 2023.
In accordance with the Rules of Interior Savings and the Credit Union Incorporation Act (British Columbia), a member of Interior Savings, who is not an individual, is entitled to one vote. This vote may be cast by an account signer (who is deemed to be authorized to sign on behalf of the non-individual member) or alternatively, an authorized representative may be designated by an account signer.
The designated individual may be a credit union member or non-member but must be of 19 years of age or older. To designate a representative to vote, an authorized account signer must complete a Designation of Representative form.
If Membership Shares in Interior Savings are jointly held and each joint holder owns a minimum of five Membership Shares, then each joint holder is entitled to one vote. If Membership Shares are jointly held and not all joint holders own a minimum of five Membership Shares, then only the number of joint holders for which a minimum of five Membership Shares are jointly held are entitled to vote, as appearing in the order such joint holders are named on the membership application.
Voting period
The voting period will commence at 9:30am PT on Friday, October 20 and end at 4:30pm PT on Monday,
November 6, 2023. Votes must be cast in the prescribed form during this stipulated voting period in order to be counted.
Voting methods
Remote Electronic Voting (for members that are individuals)
Eligible members that are individuals will vote online through a secure website hosted by the Credit Union Executive Society (CUES).
During the voting period described above, login to vote at https://eballot.app/interiorsavings/login.cfm and follow the prompts to submit your vote. Electronic votes must be cast during the prescribed voting period in order to be counted.
Eligible members that are individuals may request a pre-paid mail-in paper ballot from any Interior Savings branch, or by contacting our Member Service Centre at 1-855-220-2580 prior to Wednesday, October 25, 2023, and may submit their vote by following the instructions on the ballot. In order for a mailed-in paper ballot to be counted, it must be received by FH&P Lawyers LLP as Interior Savings’ Deputy Returning Officer by 4:30 PM PT on Monday, November 6, 2023.
Mail-in Paper Ballot Voting (for members that are not individuals)
Eligible members that are not individuals will vote by mail-in paper ballot (a pre-paid paper ballot is included with the Guide that was mailed to members). Please follow the instructions on the ballot. As indicated under “Voter Eligibility”, members that are not individuals may designate an authorized representative, who may be a credit union member or non-member of 19 years of age or older, to complete the ballot and vote on behalf of such non-individual member.
To designate an authorized representative, the account signatory (or signatories, as applicable) must complete a Designation of Representation Form.
Contact bettertogether@interiorsavings.com or 1-855-220-2580 to request a copy of the form. Form must be returned before close of voting. Ballots must be received by FH&P Lawyers LLP as Interior Savings’ Deputy Returning Officer by no later than 4:30pm PT on Monday November 6, 2023 in order to be counted.
Voter confidentiality
Voter information will be used exclusively by the returning officer appointed by Interior Savings to administer the vote. Voter information will not be used for any other purpose or distributed to any other parties. The returning officer will not disclose any personal information about any voter without the voter’s prior consent, unless the returning officer has a good faith belief that such disclosure is necessary to comply with legal process or other legal requirements of any court, governmental authority or agency, to protect or defend rights, interests or property of the returning officer.
All ballots are to be received, authenticated and tallied by the returning officer. Interior Savings has appointed CUES as its Returning Officer to oversee the electronic voting process and tabulation of votes and FH&P Lawyers LLP as its Deputy Returning Officer to receive and count the mail-in paper ballots as well as confirm voting results (electronic and mail ballots)
Results
Results of the vote will be shared on the merger website at www.togetherwearebetter.ca and in-branch following receipt of results from the returning officer.